Dynamic weekly counts

This form allows you to configure a data entry system for a grid of weekly counts. Each row represents a species and each column a week during a recording season, with count numbers being input into the grid cells. The grid can be combined with other dynamically generated controls as it is an extension of the Data entry forms > Enter single record or list of records (customisable) form.

Typically you might set this form up with a grid of the survey sites and links to the input forms for each season. The following steps describe how you might set this up.

  1. In the warehouse, create a term in the location types termlist to identify the list of sites you are using (e.g. “weekly counts site”) and create at least one site that has this location type.

  2. Also in the warehouse create a survey to capture your records. Associate a single occurrence attribute called “Count” of type integer with your survey.

  3. Finally for the warehouse setup, create a species list and import the list of species you want to record against.

  4. Next, in your Drupal site create a new IForm page using the Reporting > Dynamic Report Explorer page type.

  5. Set Report settings > Report name to Reports for prebuilt forms\Weekly Counts\Sites and weekly counts list.

  6. Set the Report settings > Preset parameters to contain the following:


    Replace the … with the ID of the term you created in the location types termlist.

  7. In the Report settings > Columns configuration, click on the Edit source option then paste the following into the box:

        "display":"Site name"
        "template":"<a href='{rootFolder}weekly-count-input&sample_id={sample_id_last}&location_id={id}&year={last_year}'
        class='exists-{last_yr_exists}' title='Edit weekly counts for {last_year} at {name}'>{last_year}</a>",
        "display":"Last year"
        "template":"<a href='{rootFolder}weekly-count-inputs&sample_id={sample_id_this}&location_id={id}&year={this_year}'
        class='exists-{this_yr_exists}' title='Edit weekly counts for {this_year} at {name}'>{this_year}</a>",
        "display":"This year"

    In the href attributes, you will need to replace “weekly-count-input” with the path to the form you are about to create for recording weekly counts if you choose to give it a different URL alias. Also note that if you are using clean URLs in Drupal, replace the & immediately following this with a ?.

  8. Now set up the Drupal menu settings if you want this page to appear on the menu and save the page.

  9. Create another IForm page, this time using the General Purpose Data Entry Forms > Weekly counts form.

  10. Set the URL path settings option to weekly-count-input, or whatever value you used in the links you created earlier.

  11. Click Load Settings Form. In the Other IForm Parameters section, select the Survey you created earlier in the warehouse.

  12. Also in the Other IForm Parameters section, set Redirect to page after successful data entry to the path of the page you created with the sites report on.

  13. Set User Interface > Interface Style Option to All One Page.

  14. Under User Interface > Form Structure, paste the following:

    [location url param]
    [weekly counts grid]

    The [location url param] control defines that the location ID will be supplied as a URL parameter (provided by the report grid link).

  15. Under Species, set the Species List to the list you created earlier.

Save your page. Now return to the sites list page and click on one of the year links to start testing data entry.


The report grid we configured earlier attaches a CSS class to each link, called either exists-yes or exists-no. You can use these to easily style the links to existing sets of data differently to those which have not been input yet.